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Electronic
Filing Services
(Convert, File, Distribute) |
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Standard
Pricing Guide
Our
standard prices are based on a per-form/record
basis. Depending on the quality of your
data, this
method generally works to your advantage.
However, if you have a project and need a
firm quote,
you can send us a sample of your
data and we will prepare
a contract proposal for you. If your
data is in good form, with few or no
processing errors, we may be
able to offer our minimum fee regardless of
the number
of forms you need to submit (plus any mailing
costs).
Note: The prices for print and mail
service refer
to one-page prints.
In instances like the
W-2, we'll
print copy B & C for the recipient,
which will
print on one page. If you require
Copy 1 and 2,
this is a separate page print,
and
incurs an extra charge of .30 per
page.
Please let let us know if you desire a
one- or two-
page print for the recipient
forms W-2.
Depending
on your service requirements:
Convert & File Only .......... $250
minimum fee
If you need us to convert your data file and submit
to
IRS or SSA
electronically - .88 per record
(Volume discounts - 1,000 + forms,
request quote)
Full
Service 1099 or W-2
... $400
minimum fee
We convert your data records, efile with
IRS or
SSA, and mail recipient copies - 1.80 per record.
For
any order over 1,000, discounts may apply.
Full
Service 1042 ............. $500
minimum fee
For foreign addresses (1042-S) - 2.02 per record.
(Volume discounts - 1,000 + forms,
request quote)
If
you wish us to convert, file,
print recipient copies
and mail
the copies to you in bulk for distribution,
the price would be 1.46 per record.
This price
includes electronic filing and a one-page recipient
copy. Additional copies are .30 per page.
State
filing available... $50
minimum per state
.62 per record for separating, verifying,
classifying and filing.
Request quote for
volume rates (over
1,000 records)
and special project quotes.
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More Services
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| Conversion
Services |
Format
Conversion
Only
If you simply need your data
converted from one
format to
another, standard price for 1,000 records
or less
is .55 per record,
$100 minimum.
Some formats we
can convert...
If more than one data file is involved,
$100
set-up fee for each additional file applies.
Conversions with complex data and/or inconsistent
styles may be more. More
detail...
To discuss your job or project call
Gary Bockmon at 830-569-3101.
Negotiated Projects
Due to the diversity of file
conversion projects, the
differences in service value and the budget alloted
for the
project,
we can negotiate a contract fee.
The customer should send a description of
the
project,this description to include number of
files,
total volume in megabytes,
a sample of each type
file in the
project, and a suggestion for pricing.
We will evaluate the
project and estimate our
costs to
see if we can meet your price requirements.
If not, we will
make a compromise offer.
File Types...
Our
only price guideline is $15-50
per file, $50
minimum. You can
also call Gary Bockmon at
830-569-3101, but no consideration will be given
the
project
until we receive the
project description.
This may be
sent via email, fax,
or
regular mail.
More
Detail on Pricing Services...
Produce
PC forms from paper
$25 - $50 per form, depending
on macro
requirements (PDF or
Excel).
More
on Services ...
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| Software |
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NOTE: Place your order for a renewal
if
you've ever ordered MAG-C in past years.
Our database will
automatically confirm your purchase history.
MAG-C 1099
Preparing and filing forms related to the
1096:
$ 130 ($99 renewals)
Fed-state
filing feature included! MAG-C W2
Preparing and filing form W-2 and
related
forms:
$ 130 ($99 renewals)
MAG-C
1042
Preparing and filing form 1042-S
and related
forms:
$ 205 ($155 renewals)
Ascii
import utility available for MAG-C
programs
$ 61
....CVTMAG-C
features
Download
for free!
The pror-year version of MAG-C is
available
free for your evaluation and to introduce you
to the convenience of electronic filing. Download
here!
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| Quality
Assurance |
Assured
accuracy with standard procedural
tests.
After conversion or manual entry
of your
data into our MAG-C
program, all entries are
visually
scanned to check for inaccurate
or missing data. MAG-C also performs
error-checking while processing and formatting
data, each field checked for such errors as invalid
identification numbers,
missing
required data, and invalid
numerical data. Required
calculations and data verification are performed
by two isolated procedures; once at the
forms level
and once during magnetic media processing.
Both
totals must match the customer file total.
When
the electronic formatted file
is
produced, it is then
checked
again by a special utility
program designed for
this purpose. This utility reads the
formatted file,
compares the data
and reports the following:
--
Correct record length and file
size.
-- Reads and totals each appropriate record
field and matches
with the recorded total.
-- For 1099, reads amount code
value and
totals separate code
values for matching
with the totals recorded.
-- Checks to assure all required
record types
are present, and
counts total of recipient
records to match with recorded total.
Only
after this 4-step, 7-test process
is your
data released for filing.
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